Desks Overview

Katy Harrison Updated by Katy Harrison

What are Desks?

Desks put the 'My' into MyWorkplace. As the main interactive space in MyWorkplace, you can use Desks to improve your daily productivity - focusing on the things important to you. You can quickly access exactly what you need and having easier access to applications and workflows means you and your teams can do more with less getting in the way.

Types of Desks

There are 4 types of desks within MyWorkplace. Depending on the user permissions, there are varying levels of functionality and access.

Some applets will show the same information to all users who view the desk. Other applets will display information depending on the user viewing the desk. For example, the Desk Notes applet will show the same notes to all users. The Advanced HR - My Annual Leave applet will show the annual leave information specific to the user viewing the applet on the desk.

Read more about applets here.

Feature

Feature desks are created and maintained by Advanced for all users of MyWorkplace. All users can view Feature Desks.

Feature desks can be copied to create a Group, Private or Public desk. Those desks can then be edited and customised for your organisation.

User admins can hide feature desks for their organisation. We recommend doing this if you have created a copy.

Examples of feature desks:

  • 'Welcome to MyWorkplace' desk that gives an overview of the key functionality in the system.
  • Advanced HR Employee and Line Manager desks with the relevant Advanced HR applets as well as some Desk Notes with guidance to help with set up.
  • Advanced Financials User and Admin User desks that include placeholder link applets.

Group

Only MyWorkplace admins are able to create and edit group desks. Any admin user can edit any group desk.

Group desks are shown to all users who are within the Group(s) to which a Group Desk is assigned​. Groups can be set as 'default' so that they automatically include all users. This is helpful for desks that you want to set up for all staff to see.

You can use group desks where the information is only relevant to a sub group of users, where there is commonality in the tasks that these users do, key timelines and milestones to achieve and information to share and consume.

You may want to use group desks when the desk contains restricted information, as group desks can't be viewed by users that aren't given access.

If you find that you're creating a desk that is applicable to multiple MyWorkplace user groups within your organisation, then you might want to consider creating a public desk instead.

Examples of group desks:

  • 'All Staff' desk with key events, links to key policies, links to third party software, a countdown to the next payday, and a video of the last company Town Hall.
  • 'Finance Team' desk with finance applets and links to Advanced Financials, connected to a 'Finance Team' group which only certain users are added into.

Private

Any MyWorkplace user can create their own private desks. Only the person that created the desk can edit the desk.

Only the desk owner can see a private desk, unless the desk owner shares the URL with other users. The desk owner can share a link so that other users can view or copy the desk. Only users with access to the desk's Workplace will be able to see the shared desk​.

Examples of private desks:

  • Daily Desk - with links to webpages you use everyday, countdown to big events such as your next holiday.
  • 'Sales Team' desk that has links to Salesforce reports, sales announcements, upcoming events, top dog day results, NPS progress etc​.

Public

Any MyWorkplace user can create a public desk. Only the desk owner can edit a public desk.

All users with access to the Desk's 'Workplace' can search for and use the Desk. A public desk can be searched for by name or shared via a link.

Use this where you know that the desk that you're creating has an intended purpose and benefit to being shared with multiple other users within your organisation

Public desks have the benefit of enabling all MyWorkplace users to access and use the desk, but it does not appear automatically in a user's Desks menu. This is great functionality if you're creating a desk that is optional for users to use.

Examples of public desks:

  • Team desks with links to key software, important updates, shout outs to staff that have gone above and beyond, upcoming events, and more.
  • 'Going to the Office' desk that has links to the travel booking system, a map to the office, relevant travel policies, and important notices.

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